How to use shortcuts

How to use shortcuts DEFAULT

How to Use the Shortcuts App on iPhone or iPad

Authored by: Tech Pro Team
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The iPhone and iPad run on the iOS operating system. This is the main software that you see on the screen and operates your device. With version 12 of iOS, a new app was introduced called Shortcuts. This app lets you run your favorite tasks quicker and easier with a simple tap or by asking Siri.iOS 12 is available on iPhone 5S and later, iPad Air and iPad Mini 2 and later. On any device running this version of iOS you have to install the app yourself from the App Store.On iOS 13, the app is already pre-installed and you no longer need to get it from the App Store. This version is available on iPhone 6S and later. Starting with this version all iPad lines got a new operating system called iPadOS that is derived from iOS but optimized for tablets which have much larger screens and other additional features. iPadOS 13 is available on iPad Air 2, iPad Mini 4, iPad Pro and iPad 5 and later.This guide will show you how to use the Shortcuts app on your iPhone or iPad.iOS Logo.

1 Add Shortcut from Gallery

2 Create New Shortcut

3 Run Shortcuts

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Here's How to Customize App Icons on Your iPhone With iOS 14 — It Only Takes a Few Clicks!

The inside of my phone is about to become an aesthetic wonderland, because this easy iPhone hack lets you customize all of your app icons with just a few clicks. It's so easy, I'm truly wondering how I didn't think of this before. According to the video, all you have to do to change your app icons is head to the "Shortcuts" app preinstalled on your iPhone and select "Create New Shortcut." From there, you select the app you want to change the image for, and in a couple clicks, it will have gotten a major glow-up.

Considering that the hack only takes seconds to complete, I might just have to give my entire iPhone interior a makeover, especially now that the new iOS 14 allows for complete widget customization of your home screen. The trick uses photos saved to your camera roll to replace the original app icons, so if you can google it or snap a picture of it, you've got yourself a new icon. From galaxy icons to pastel icons to photos that create an ombré effect when the apps are all lined up, the possibilities are pretty much endless. Keep scrolling to see a full walkthrough of the simple hack ahead, and if you're looking for more aesthetic home-screen inspiration, click here.

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Run shortcuts with Siri, the Shortcuts app, or Siri Suggestions

Shortcuts let you quickly do everyday tasks, and with the apps you use the most — all with just a tap or by asking Siri. Look for the Add to Siri button in your favorite apps or visit the Gallery in the Shortcuts app to add new shortcuts.

Use the Shortcuts app to create and manage your shortcuts

The Shortcuts app lets you get things done with your apps, with just a tap or by asking Siri. Learn how to create, edit, and delete a shortcut. Or if you're looking for inspiration, try out some of the personalized Starter Shortcuts in the My Shortcuts tab, or visit the Gallery tab to discover new ways to automate your apps.

For example, a shortcut on your iPhone that can help make your commute easier might have three consecutive actions: 

  1. Your chosen transit app routes you home.
  2. The arrival time is shared with a family member.
  3. An episode of your favorite podcast plays. 

After you create a shortcut you can run it by saying "Hey Siri," then the name of the shortcut that you created.

The Gallery tab on iOS shows a list of Shortcuts from Your Apps.

Find new shortcuts in the Gallery

Shortcuts appear in the Gallery based on the apps and actions you use most. To add a shortcut: 

  1. On your iPhone, iPad, or iPod touch, open the Shortcuts app. 
  2. Tap the Gallery tab.
  3. Under Shortcuts from Your Apps, tap See All to see actions from different apps.
  4. Tap Add  next to a shortcut that you want to add.
  5. Tap Add to Siri.

To run your shortcut just say "Hey Siri," then the shortcut name.

Kayak is added to Siri with the Add to Siri button.

Add a shortcut from a third-party app

Many apps support adding a shortcut with Siri. Look for the Add to Siri button  while using the app or in the app settings.

  1. Tap Add  or the Add to Siri button   next to a shortcut that you want to add.
  2. Tap Add to Siri.

Third-party apps need to support Siri Shortcuts before you can add them to Siri. If you don't see a shortcut for a third-party app, check the App Store to see if the app supports Siri Shortcuts. 

Run a shortcut with Siri

You can run any shortcut that you have by asking Siri on your iPhone, iPad, iPod touch, Apple Watch or HomePod. Just say "Hey Siri," then the name of the shortcut.

Running Siri Shortcuts requires iOS 12 or later on iPhone, iPod touch, HomePod, or Apple Watch Series 3 or later, and iOS 12 or iPadOS or later on iPad. Shortcuts that require an app to open might not work on HomePod and Apple Watch.

Shortcuts are suggested right when you need them

Siri learns your routines across your apps. Siri then suggests an easy way to perform common tasks on the Lock Screen or in Search. For example, if you use the same transit app every day, Siri might suggest you begin your route home. 

To use a Siri Suggestion, just tap it on the Lock Screen. Or swipe left on your screen to show Search, then tap the Siri Suggestion.

If you don’t want to see Siri Suggestions, go to Settings > Siri & Search, scroll down and turn off Suggestions while Searching, Suggestions on Lock Screen, Suggestions on Home Screen, and Suggestions when Sharing.

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iOS 12 Shortcuts App: Walkthrough \u0026 Creating Your First Siri Shortcut!

How to use Shortcuts in MacOS Monterey

Apple’s Shortcuts app has been on iOS for years, but in MacOS Monterey, it finally makes its way to the company’s computers. This powerful app is right at home on the Mac, as it lets you simplify complex tasks and run powerful operations with just a click &#; or even with your voice.

Today, we are going to show you everything you need to know to create and use effective shortcuts on your Mac. Download the MacOS Monterey public beta, open the Shortcuts app, and follow our instructions to start automating tasks that will make your life a little easier.

How to create your first shortcut

The Shortcuts app contains a range of pre-made shortcuts ready to be used. Many of these are excellent tools, but you might want to make your own shortcut and tailor it to your needs. Here’s how to do it.

Step 1: Add components to the canvas

Dragging and dropping a component onto the canvas in Shortcuts.

In Shortcuts’ Top Menu, click the Plus button. This opens the shortcut creator window. We will choose the components that make up a shortcut from the menu on the right. You can find components sorted into categories or look for one associated with a particular app. Above these options is a search box.

Here, we will create a simple shortcut that lets you change your desktop wallpaper. In the search box, type Find Photos, then click and drag the resulting component onto the shortcut canvas.

Step 2: Define some behaviors

Choosing the album that will be used for images in Shortcuts.

Some shortcut components offer customizable options. The Find Photos one, for instance, lets you add filters, sort the results, and limit them to a defined number.

Click Add Filter. This adds the phrase &#;Album is Recents&#; to the component. Notice that each word is highlighted in blue &#; this means it is a variable that can be changed. Click Recents, and a pop-up window appears. In the list, pick a folder from the Photos app that you want to use as a wallpaper repository. Shortcuts will use this folder to show you images you can set as your background picture. Leave the other options as they are.

Type Set Wallpaper in the right-hand search box and drag the resulting component underneath Find Photos on the canvas. This step tells your Mac to use the photo you chose as your computer’s desktop image.

Step 3: Take it for a spin

Selecting a background image.

Click Shortcut Name at the top of the canvas window and give your shortcut a new title. Click the Icon to the left to change the shortcut’s icon and icon color.

Now, click the Play icon. A window will appear showing images in your defined wallpaper folder. Choose one and click Select. The first time this runs, you might have to allow the shortcut to run in a subsequent window; this time, click Always Allow.

And just like that, your wallpaper has been changed!

How to run a shortcut

The beauty of the Shortcuts app is there are so many ways to launch your creations. Let’s look at some of the most useful ones.

Inside the Shortcuts app

All shortcuts to choose from.

The simplest way to run your shortcuts is to do so from the Shortcuts home page. In the left-hand sidebar, click All Shortcuts under the My Shortcuts header. To run a shortcut from here, hover your mouse over it and click the Play icon that appears (or double-click it to edit its settings).

Shortcuts you have added to the quick-actions menu or the menu bar will appear in their own sections in this sidebar for easy access (more on these functions later).

Speak to Siri

Using Siri to run shortcuts.

Shortcuts’ greatest strength is its ability to make complicated, multi-step processes much easier to carry out. Siri is a great ally in this endeavor. Instead of delving through menus and settings to get to even the first step in your shortcut, just talk to Siri.

On your Mac, the trigger phrase is the shortcut’s name, so make it something descriptive. Click the Siri icon in your menu bar or say &#;Hey Siri,&#; followed by the shortcut name. For example, &#;Hey Siri, change my desktop image,&#; or, &#;Hey Siri, text last image.&#;

Use Quick Actions

The quick-action menu to access shortcuts.

Open a shortcut, then open the Settings menu in the top-right. Tick the Use as Quick Action checkbox. The Services Menu checkbox automatically gets ticked. Now open any app and click its name in the menu bar, then hover over the Services menu item. You will see the shortcut has appeared. This is a quick way to access shortcuts no matter which app is running.

Tick the Finder checkbox, and the shortcut will be added to the right-click menu. Whenever you right-click in Finder, you will find the shortcut under a section at the bottom of the menu titled Quick Actions.

Alternatively, press Command Space to open Spotlight, then type the name of your shortcut, and press Return to launch it.

Extra tips

There are even more great features in the Shortcuts app. Here are some of our favorites.

Add a shortcut to the menu bar

A favorite shortcut saved in the Mac menu bar.

A great option is to add your most-used shortcuts to your Mac’s menu bar. From the All Shortcuts page, double-click your chosen shortcut. In the top-right, click the Settings slider icon, then click Pin in Menu Bar. Click the Shortcuts menu bar icon, and you will now see your shortcut. You can add multiple shortcuts to this menu, giving you quick access to your favorites.

Use a keyboard shortcut

A keyboard shortcut.

An even quicker way to trigger your shortcut is to give it a keyboard shortcut. From the Settings menu in the previous instruction, click Add Keyboard Shortcut. In the box that appears next to Run With, enter your preferred key combination.

Don’t worry, you cannot overwrite existing keyboard shortcuts. If you pick one that is already in use, nothing will be entered in the box. If the keyboard shortcut is available, its component keys will be shown in the box. Press Return, and it will be saved.

Note that this was a little buggy in the MacOS Monterey beta when we tested it. We expect Apple will tweak it as more updates are released.

Sync your shortcuts

Settings to sync your shortcut.

Some shortcuts work just as well on your iPhone or Apple Watch as they do on a Mac. All your shared shortcuts will be synced to your other devices automatically, but there are ways you can make them a little more visible.

In the settings menu, tick the checkbox next to Show in Share Sheet on iOS. Now, whenever you click the Share button on your iPhone or iPad screen, the shortcut will appear.

Or, you can tick the checkbox next to Show on Apple Watch to place it on your Watch home screen. If the shortcut is not compatible, the Shortcuts app will give you a warning.

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How to use Shortcuts on Mac - Apple Support

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