Outlook email signatures with images

Outlook email signatures with images DEFAULT

Using images in Signatures

Adding an image to your Signature can your email look more professional or more personal. However, there are also some caveats to this practice.

This FAQ article is completely devoted to answer questions heard most often when using images in a signature.

How can I…

Issues


How can I insert an image in my signature?

You can insert a picture directly via the built-in Signature Editor;

  • In the signature editor, press the image icon (between the Business Card icon and the Hyperlink icon)

Insert Picture via the Outlook Signature Editor.
Insert picture/image options in the Outlook Signature Editor.

How can I prepare an image for signature usage?

While you could pretty much use any picture that you find suitable, you might want to take the following in mind when selecting your image;

  • Resize the image that you want to use;
    Edit it in a picture editing program so that it has exactly the dimensions as how you want to use it in your signature.
  • Choose the correct picture format;
    Save the image in a format that makes the file size as small as possible. The jpg-format works well for pictures, the png-format works well for detailed graphics and the gif-format works well for simple graphics.
  • Aim for an end-result not larger than 10KB.
    After editing, verify that the image file is not larger than 10KB. If it is larger than 10KB, then it will add to much overhead in relation to the message content itself. Also, consider placing the image on the Internet and link to it instead.

Note:
You can use animated gifs in your signature but they will not animate unless you are using Outlook as part of a Microsoft subscription. They will also only animate when received with Outlook as part of a Microsoft subscription or with another mail client which supports animated gifs.

How can I insert an Internet image in my signature ?

Internet buttonInserting an Internet image in your signature goes in much the same way as inserting an image from your local computer. Instead of browsing to the location on your computer, you can type the Internet address of the image in the location field.

To do this, you must click on the little down arrow on the Insert button and choose Link to File to maintain the link.

The Insert option will create a local copy and the Insert and Link option will create a local cache of the image which only gets updated when you update your signature.

Placing your signature image on the Internet is recommended when the image is larger than 10KB or simply want to keep the messages as small as possible. Still, even then, you should aim for an image not larger than 25KB.

Also, only use images that you own and which are located on a location that you control or are allowed to use.

Inserting a link to a picture on the Internet in the Outlook Signature Editor.
Use &#;Link to File&#; to insert an Internet image.

How can I prevent an Internet image from being embedded in the message?

Registry Editor buttonAfter creating a signature with a link to an Internet image, you might experience that the image still gets embedded in the message itself.

Outlook has an option to control to what should happen with linked images; they can either stay linked or Outlook can embed them in the message upon sending.

Unfortunately, this option can only be modified via the Registry;

Key:

Value name;
Value:

With a value of 1 or if the value name is missing, you’ll include the picture with the message instead of as a link.
If the value is set to 0 you’ll send a link.

Note: The value name contains spaces and capital letters; you must include these as well.

How can I prevent the image to show as an attachment/show paperclip icon?

Attachments buttonWhen a message contains embedded images, Outlook will not show the paperclip icon or list these images as separate attachments. However, not all mail clients will behave in the same way and this behavior can also change in Outlook often due to having a virus scanner integrated with Outlook which alters the message.

The only way to be really sure that a signature image will not cause the paperclip icon to show or get listed as a separate attachment is by locating it on the Internet and prevent it from being embedded into the message.

How can I specify the image replacement text for Plain Text messages?

Plain Text buttonPictures can&#;t be displayed in Plain Text messages so nothing is being displayed in the area where your image used to be. Outlook could have played nice and let you specify and use an ALT text, but sadly this isn&#;t the case.

In order to fill, remove, or otherwise edit the gap that you image left behind, you&#;ll have to modify the txt-file of your signature manually.

To get easy access to the Signatures folder, hold the CTRL button when clicking on the Signatures… button in Outlook&#;s option dialog. In this folder you&#;ll find a txt-file named after your signature. You can now easily edit this file in Notepad.

After you&#;re done, make a copy of this file; when you were to alter your Signature in the Signature Editor, the edited txt-file will be overwritten and your changes would be lost.

Hold CTRL and click on the Signatures button to open the Signatures folder
Hold CTRL when clicking the Signatures&#; button for quick access to the files.

How can I insert a Business Card image?

Signature with vCard buttonTo include a Business Card image, you can press the Business Card button in the Signature editor and select the contact (probably your own) of which you want to include the details. Outlook will automatically generate a Business Card image of the details of the selected contact.

When you use this signature, Outlook will also include a vcf-file of the selected contact to the message. This will allow the recipient to easily add your contact information to his/her own contact list.

How can I insert a Business Card image without vcf-file?

To prevent the vcf-file from being added as well, you must add the Business Card image a bit differently.

Double click on your contact in the Contacts folder to open it in its own window. You&#;ll now also see an example of the Business Card image. Right click on this image and choose Copy Image.

Now go back to the Signature Editor and place your cursor where you want the image to be inserted. Now press CTRL+V to paste the picture in your signature.

If you want the reverse, see; Add Business Card image to signature without vcf-file

Copying the Business Card image created in the Outlook Contact window.
Copying the Business Card image created in Outlook.

How can I edit the Business Card image?

Business Card buttonTo edit the Business Card image, you must open the contact from your Contacts folder via a double click. Here, right click on the Business Card image and choose &#;Edit Business Card&#;.

You&#;ll find many options there to add and remove information and even to set a background. Note that setting a background will remove the option to include a picture of yourself.

Edit the Business Card image image in Outlook.
Edit the Business Card image image.

How can I insert an image via HTML code?

Insert HTML Code buttonIf you want to edit the HTML code of your signature manually to include a picture, you can use the tag.

The tag must contain the variable which points to the location of the image and the variable as a (short) text-based description of the image.

The location can point to an image on the Internet, an image in a specific location on your computer or an image that is relative to the location of the signature&#;s htm-file itself.

Examples;


Why doesn&#;t the recipient see my image?

Broken Pictures buttonThere can be various reasons why the recipient will get a broken image icon broken image icon or not get the image at all while you can see it as it should. The most likely reasons are;

  • The message is being received in Plain Text.
  • The image is located on the Internet and the recipient has not unblocked the image yet.
  • The image is located in a location on the Internet the recipient cannot access.
  • The image is located on your local computer, you have the &#;Send a copy of the pictures&#; option disabled and created the signature in another application (meaning; not via the built-in Signature editor.

Other causes may still apply but these are likely to be the result of computer issues at the recipient&#;s side instead of issues on your side.

Why does the image become blurry/fuzzy/unsharp/smaller/change in size?

This usually happens when you are using a picture other than 96dpi.

When inserting a picture, Outlook will rescale the image as if it was a 96dpi image. This means that if you have a picture of dpi with a height of 88px, it will be displayed as an image of 56px high;

It even gets worse; upon sending, Outlook will convert and compress (re-render) the images to 96dpi with the new dimensions permanently! This means that all the &#;detailed&#; picture information is lost and you&#;ll be sending an image of 96dpi which is 56px high. This is of course a severe and very visible quality loss.

If your picture is less than 96dpi, then the opposite happens. A picture of 88px high with a dpi of 32 would then result in a 96dpi image of px high. So the result will be a very large image (but this time you can resize it back without the image becoming blurry).

When you use Outlook for Microsoft Version or later, then you can set an option to prevent the compression of pictures as part of the email contents.

  • File-> Options-> Mail-> Editor Options…-> Advanced-> enable: Do not compress images in file

Image Size and Quality - Do not compress images in file

For earlier Outlook versions, workarounds are;

  • Re-render the image to 96dpi yourself while maintaining the dimensions of the picture (for instance with IrfanView). This will not result in a visible quality loss of the picture.
  • Place the picture on the web server and disable the option &#;Send a copy of the pictures&#;. Although it will stop Outlook from re-rendering the picture, it would still render the image too small as the Signature editor will change the picture&#;s dimensions. You can overcome this by setting the width and height element correctly by editing the htm-file of your signature manually (usually somewhere at the bottom of the file or simply search for the original file  name).

For detailed instructions for either workaround see: Images resize and become unsharp upon sending.

Why do I get ActiveX errors after adding an image to my signature?

Word buttonThis is probably because you have used Word to create your signature. Often this is the result of some Word add-in that you have installed or using Word&#;s graphical objects to create your signature image with.

It is really not recommended to use Word to create your signatures. If you want to use Word&#;s graphical objects to create your signature image, you can still do that directly in Word. Then make a screenshot of it and paste the screenshot in a picture editor (even Paint will do!). In the picture editor, crop the screenshot so that only your image is visible and save it as a png-file. You can now insert the png-file as any normal signature image via Outlook&#;s built-in Signature Editor.

Sours: https://www.howto-outlook.com/faq/imagesignature.htm

A signature block in Outlook can be as simple as your name and a telephone number. Or you can bump up its presentation with a photo or a logo, and even add some social networking service icons like Facebook, Twitter, LinkedIn, and YouTube. We’ll show you how. Before you start, find the photo or logo and any social icons that you want to include in your signature block. Your image files should use a .bmp, .gif, .jpg, or .png extension.

  1. On the Home tab, choose New Email, and in the message block, choose Insert > Table.

    Insert table

  2. Drag your cursor in the table grid to select one row and two columns that you’ll use to hold your signature information.

    Insert table option

  3. With your cursor positioned in the first cell of the table, choose Insert > Pictures, browse to the folder where your photo or logo is stored, choose the file, and then choose Insert.

    Insert a picture in a table cell

  4. Position your cursor in the second column, type your name, and press Enter. On each subsequent line, type additional personal information you want in your signature block. Press Enter after each entry.

  5. If you intend to add a social networking icon, press Enter twice after adding the final line of personal information. Then choose Insert > Pictures, browse to the folder where the icon is stored, choose the file, and then choose Insert. Repeat if you’re adding more than one icon.

    Custom signature block with picture and social networking icons

    Tip: If necessary, drag to resize the photo or logo, and then adjust the size of the column to fit the resized image.

    To make sure the image in the left column is not surrounded by extra white space, you can select the column, choose the Layout tab, and then in the Cell Size group, set the row height and row width to zero.

    Set the height and width of a table cell

  6. Select the table, right-click, choose Borders and Shading > None > OK.

    Note: If you don't see Borders and Shading when you right-click, on the Format Text tab, in the Paragraph group, choose BordersBorders button in Paragraph group on Format Text tab > No Borders.

  7. Select the table. right-click, choose Copy, and on the Insert tab, in the Include group, choose Signature > Signatures.

    Tip: An anchor symbol Table anchor that looks like crossed, double-ended horizontal and vertical arrows in a box appears in the upper-left corner of the table. If you hover over that anchor, an identical image—without the box—appears. When it does, right-click to open the shortcut menu.

  8. On the E-mail Signature tab, under Select signature to edit, choose New, and then type a name for the signature

  9. Under Edit signature, press Ctrl+V to paste the copied signature block into the text box.

    Paste custom signature block in email signature text box in the Signatures and Stationery dialog box

    Note: If the copied signature block shows the table grid with a black background, return to step 6, but after you select the table and choose Borders and Shading, in the Color drop-down list, under Theme Colors, choose the white box in the upper-left corner, and then choose OK.

  10. Under Choose default signature, do the following:

    • In the E-mail account list, choose an email account to associate with the signature.

    • In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don't want to auto sign your email messages, accept the default option of (none).

    • In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).

  11. Choose OK.

Your new signature will now be available from the Signature option in the Include group whenever you create a new message.

Sours: https://support.microsoft.com/en-us/office/create-a-signature-block-with-a-photo-and-links-to-facebook-and-twitter-ec2b14fcdeba0ddf
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Add an image to signatures in Outlook on the web

A user wanted to add a new logo to his signature in Outlook on the web and couldn’t find a way to upload it.

This is because Outlook on the web doesn't have the ability to insert images into signatures, but the solution is simple: Open the image in Paint or your favorite image editor, select all and copy then paste into the signature field. Yes, that is all you need to do.

You can use the same method for images stored on web servers or HTML: open the image in a browser, select the image, copy, and paste. You can copy and paste to insert images into email too.

Add an image to a signature in OWA

Note: This method will not work if you have the S/MIME Control installed. Images will be sent as text links. Check in the Options, Email Security section. You'll also need to use HTML message format (set in OWA's Options.)

To insert images stored on a web server, you need view the image code in a browser and copy it. For example, I use the code below to insert the site's logo into messages I send from OWA but I need to copy the image as it appears in a browser.

<IMG height=36 alt="Slipstick Systems Outlook and Exchange Solutions Center" hspace=8 src="/images/sliplogo.gif" width= vspace=8 border=0>

 

If you are using a corporate logo that is published on your website, you can right click on it and choose Copy. Otherwise, create an HTML page containing the image and view it in a browser, Then right click and copy the image.
Copy the rendered code from the browser

To make you own HTML page, upload the image to a web server then make your signature in an HTML editor.

If you don't have an HTML editor, copy the code below and paste it into Notepad. Replace my URLs with the URLs to your image and website. Change the height and width to match the height and width of your image. Save as signature.htm.

Go to Windows Explorer and find signature.htm. Double click to open it in IE. Right click on the image and choose Copy.

<DIV><FONT face=tahoma size=2><a href="https://www.slipstick.com/"><IMG alt="Slipstick Systems Outlook and Exchange Solutions Center" src="/images/sliplogo.gif" /></a></FONT></DIV>

If you don't want to make the image clickable, remove and from the code.

After copying the image, go into E-mail Signature in OWA's Options and paste the signature in place.

paste the copied image into your signatureYou may see the picture placeholder in your signature in both the signature editor and when composing messages. It will show in the recipients messages, provided they allow downloaded content. Otherwise, they'll see the picture placeholder too.

 
Sours: https://www.slipstick.com/exchange/web-access/add-an-image-to-your-signature-in-owa/
How to Add Signature in Outlook

For making Outlook signatures look neat and nice, sometimes you may want to align the images in the signature. But how? It’s impossible to edit inserted pictures in the signature editor at all. Do not worry! This article will introduce two solutions to align or float images in Outlook signatures.

We can insert the signature whose images you will align into an email, and then align or float its images with the Wrap Text feature in message body.

1. In the Mail view, click Home > New Email to create a new email.

2. In the new Message Window, please click Insert > Signature, and then click the specified signature whose images you will align from the drop down list. See screenshot:

3. Now the signature is inserted into the message body. Right click the image you will align, and select Wrap Text and any one of wrapping styles from the right-clicking menu.
In my case, I select Wrap Text > Square from the right-clicking menu. See screenshot:

And then move text paragraphs and the image until they align well.

4. Copy the whole signature content with selecting and pressing the Ctrl + C keys.

5. Click Insert > Signature > Signatures.

6. In the opening Signatures and Stationery dialog box, please:

(1) In the Select signature to edit section, click to select the signature whose images you will align;
(2) In the Edit signature section, remove original signature content, and then paste new content with pressing the Ctrl + V keys simultaneously;
Note: After pasting, the aligned image may disappear in the Edit signature section. Please not worry, it will display normally when inserted into emails.
(3) Click the OK button.

7. Close the new email without saving.

Demo: Align or float images in Outlook signatures with Wrap Text feature


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a day free trial without limitation!

Sometimes, it might not meet you need by aligning images with the Wrap Text feature in Outlook. Actually, you can also align images in Outlook signatures with a table.

1. In the Mail view, click Home > New Email to create a new email.

2. In the new Message Window, please click Insert > Signature, and then click the specified signature whose images you will align from the drop down list. See screenshot:

3. Now the specified signature is inserted into the email body. Go ahead to click Insert > Table, and then specify the numbers of table columns and rows as you need in the drop down list.
In my case, I insert a 2x1 table. See screenshot:

4. Move image into one column, and move all text paragraphs into the other column. See screenshot:

5. Select the whole table, right click and select AutoFit > AutoFit to Contents from the right-clicking menu. See screenshot:

6. Keep the whole table selected, and click Format Text > Table > No Border.

Make any adjustment as you need. And then replace the original signature content with the new table by steps we introduced in the first method.

Demo: Align or float images in Outlook signatures with Table feature


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a day free trial without limitation!


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With images outlook email signatures

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.

Create your signature and choose when Outlook adds a signature to your messages

If you want to see how it's done, go directly to the video below.

  1. Open a new email message.

  2. On the Message menu, select Signature > Signatures.

    Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

    Select Signature from the Message menu.

    Select Signature with a reply or forward in the reading pane.

  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

  4. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. 

    Type a new signature to use in your email

    Notes: 

    • You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

    • You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.

    • To add images to your signature, see Add a logo or image to your signature.

  5. Under Choose default signature, set the following options for your signature:

    In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

    If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.

    If you want your signature to appear in the messages you reply to and forward, in the  Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).

    Type a new signature to use in your email

  6. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

Add a logo or image to your signature

If you have a company logo or an image to add to your signature, use the following steps.

  1. Open a new message and then select Signature > Signatures.

  2. In the Select signature to edit box, choose the signature you want to add a logo or image to.

  3. Select the Image icon Insert an image from your device icon, locate your image file, and select Insert.

  4. To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.

  5. When you're done, select OK, then select OK again to save the changes to your signature.

Insert a signature manually

If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

  1. In your email message, on the Message tab, select Signature.

  2. Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created.

See how it's done

Your browser does not support video.

Top of page

Create a signature

  1. Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.

    Signatures command on the ribbon

  2. On the E-mail Signature tab, click New.

  3. Type a name for the signature, and then click OK.

  4. In the Edit signature box, type the text that you want to include in the signature.

  5. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

  6. To add elements besides text, click where you want the element to appear, and then do any of the following:

    Options

    How to

    To add an electronic business card

    Click Business Card, and then click a contact in the Filed As list. Then click OK

    To add a hyperlink

    Click Insert hyperlink iconInsert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK

    To add a picture

    Click Insert a picture iconPicture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.

  7. To finish creating the signature, click OK.

    Note: The signature that you just created or modified won't appear in the open message; it must be inserted into the message.

Add a signature to messages

Signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Note: Each message can contain only one signature.

Insert a signature automatically

  1. On the Message tab, in the Include group, click Signature, and then click Signatures.

    Signatures command on the ribbon

  2. Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.

  3. In the New messages list, select the signature that you want to include.

  4. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually

  • In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want.

    Signatures command on the ribbon

    Tip: To remove a signature from an open message, select the signature in the message body, and then press DELETE.

See also

Customize your email message

Feedback on creating an Outlook signature

Do you have feedback on creating or using Outlook signatures? We'd like to know. In particular, if you had trouble locating the Signatures menu, we'd like to know where you expected to find the option to create a signature. The Outlook programming team and the Outlook documentation team listen to your feedback. Click Yes or No at the bottom of your screen next to Was this information helpful? and leave your comments and suggestions for improving Outlook's signature feature. Please let us know what version of Outlook you're currently using as well as why you searched for help on creating a signature. We'll update this documentation regularly to answer as much of your feedback as we can.

Sours: https://support.microsoft.com/en-us/office/create-and-add-a-signature-to-messages-8ee5d4ffda-a1ce1c80bb27f2
How to Add Signature with logo in Outlook,2016,2019 \u0026 365-Bangla Tutorial

The most recognizable thing of one company, enterprise, or organize may be its logo. It is a good idea to add your logo into signatures in emails. And this article will introduce the way to add a logo or image to your signature in Email message in Microsoft Outlook.

First of all, save your logo as an image. And then you can insert your logo or images into signature with following steps:

1. In the Message window, click the Signature button in the Include group under Message tab.
doc signature image 1
Apart from the way above, you can also get the Signature button in the Include group under the Insert tab.
doc signature image 2

2. Click the Signatures item in the drop down list.

3. In the Signature and Stationery dialog box, select one signature that you will add a logo or image to in the Select signature to edit box.

4. In the Edit signature section, place the cursor at the position where you will insert a logo or image.

5. Click the Image button .
doc signature image 3

6. In the Insert Picture dialog box, select the logo or image you will insert, and click the Insert button. After clicking the Insert button, you can see the logo or image is inserted in the signature.
doc signature image 4

7. Click the OK button in the Signature and Stationery dialog box.

Note: Up to now you have inserted your logo or image into selected signature. If you set this signature with logo or image as default signature, the inserted logo or image and original signature information will show in every message you compose automatically.


Demo: Add a logo or image to Outlook signature


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a day free trial without limitation!


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